Terms of Service

End User License Agreement · Effective August 5, 2026

These terms are an agreement between you and TODO: your legal name or LLC(“we”, “us”), the operator of Pantry Books (the “Service”). By creating an account or using the Service, you agree to them. If you are agreeing on behalf of a business, you represent that you have authority to bind it.

The Service

Pantry Books is a record keeping tool for restaurants and bars. It captures vendor invoices, tracks item prices and inventory, costs recipes and menu items, and can prepare or send approved purchase records to accounting systems you connect. We may change, add, or remove features over time.

Your account

You are responsible for the accuracy of the information you provide, for keeping your password confidential, and for everything done under your account. Tell us promptly if you believe someone has gained unauthorized access. Account owners control who they invite and what those people can see.

Your data

Your business records remain yours. You grant us only the license needed to host, process, and display them so the Service can work for you, and to make backups. We do not sell your data. Our handling of personal information is described in our Privacy Policy.

Acceptable use

• Do not upload content you have no right to upload, or use the Service to break the law.
• Do not attempt to access another organization’s data, probe or disrupt our systems, or circumvent access controls.
• Do not resell or redistribute the Service without our written agreement.

Not accounting, tax, or legal advice

The Service produces bookkeeping records and cost calculations from data you and your vendors supply. It is a tool, not an accountant. Automated extraction of invoices and automated categorization can be wrong. You are responsible for reviewing what the Service produces before relying on it, and for the accuracy of your books, your tax filings, and any financial decisions you make. Nothing in the Service is accounting, tax, or legal advice. We strongly recommend that a qualified bookkeeper or accountant review records the Service creates in your accounting system.

Connected third-party services

You may connect third-party services such as QuickBooks Online. When you do, you authorize us to exchange data with that service on your behalf as described in our Privacy Policy, and your use of that service remains governed by your agreement with its provider. Those providers, including Intuit, are not parties to these terms and are not responsible for the Service. We are not responsible for changes, outages, or data handling on their side, and a connection may stop working if the provider changes its platform. You are responsible for reviewing records the Service writes into a connected accounting system, including for duplicates, before treating your books as final.

Availability

We work to keep the Service available but do not guarantee uninterrupted access. We may suspend access for maintenance, or to protect the Service or its users. We may suspend or terminate an account that violates these terms.

Disclaimer of warranties

The Service is provided “as is” and “as available”, without warranties of any kind, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be error free or that data extracted from documents will be accurate or complete.

Limitation of liability

To the fullest extent permitted by law, we will not be liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data, arising out of or related to your use of the Service. Our total liability for any claim relating to the Service will not exceed the greater of the amount you paid us in the twelve months before the claim arose, or one hundred United States dollars.

Indemnity

You agree to indemnify and hold us harmless from claims arising out of your content, your use of the Service, or your violation of these terms or of applicable law.

Termination

You may stop using the Service and ask us to delete your account at any time. On termination, your right to use the Service ends; we will handle your data as described in the Privacy Policy. Provisions that by their nature should survive, including ownership, disclaimers, limitation of liability, and indemnity, survive termination.

Governing law

These terms are governed by the laws of TODO: your state, USA, without regard to its conflict of law rules. The courts located there will have exclusive jurisdiction over disputes, and you consent to their jurisdiction.

Changes to these terms

We may update these terms. If a change is material, we will update the effective date above and notify account owners by email before it takes effect. Continuing to use the Service after that means you accept the updated terms.

Contact

Questions about these terms: TODO: support@pantrybooks.com.